Still Wasting Hours on Tasks an AI tool Could Do?
You’re not alone — but you don’t have to stay there.
Every day, leaders burn precious time chasing emails, playing calendar Tetris, rewriting the same proposals, and manually doing things that AI could be handling while they focus on bigger moves.
This isn’t about becoming a machine, or about giving up your value to a machine. Rather, it’s about unleashing your edge — faster decisions, smarter moves, and more freedom — by getting out of the weeds.
Here are 10 things you’re probably still doing manually (but could have AI handling before your second cup of coffee).
- Digging Through Emails Stop mining for gold in your inbox. AI can surface the high-value messages, summarize threads, and even draft intelligent responses while you’re still sipping coffee.
- Chasing Meeting Notes & Action Items Meetings are a black hole unless you’ve got AI to record, transcribe, extract action items, and push them straight to your task manager (ClickUp, Asana, etc.).
- Scheduling Ping-Pong No more “Does Tuesday at 3 work?” AI handles time zone logic, priorities, and preferences, then books the slot and confirms it.
- Rewriting the Same Proposal… Again AI can build dynamic templates that auto-populate with client-specific details, tone-matching your voice. No more CTRL+C, CTRL+V chaos.
- Following Up (When You Forget) Missed a promised follow-up? AI remembers. It drafts custom recaps, follow-through emails, and nudges you before the relationship cools.
- Marketing Content Creation You don’t need a 20-person content team. AI can generate polished articles, newsletters, and posts tailored to your voice and strategy.
- Client Onboarding AI can systematize your welcome emails, resource delivery, intake forms, and even preemptively answer common questions.
- Weekly Reporting Manually building KPI dashboards or writing update emails? AI automates the collection, analysis, and narrative so you sound brilliant without touching a spreadsheet.
- Sourcing and Screening Talent You describe the culture and the role. AI pre-screens candidates for fit, skill, and attitude—before you ever hop on a call.
- Remembering Who Said What From sales calls to coaching sessions, AI can keep track of every conversation, promise, and insight—and surface it exactly when you need it.
Let AI handle the grunt work. You’ve got bigger things to lead.
Reclaim your mornings. Shock your calendar. Build your freedom.
CRITICAL Note: I have no doubt that you’d prefer it if I gave you a list of tools that will do each of the things above … Here’s the rub. Some folks would do that that and give you their favorite list of tools that they use. HOWEVER, there are currently 34,835 AI tools for 13,636 tasks and 4,990 jobs on the market at the moment (check it out, those links are live). And if you wait 5-10 years, it’s possible that by then the best and most versatile will rise to the top and you’ll know which ones to use. Meanwhile, which tools to use for what exactly is the great question. I have a team of full-time researchers answering that question, and we design systems that tested, robust over time, future proofed, and that work with the overall systems you already use, or want to use.
However, I have shared here some tools I already use (CLICK here for that list with bonus links)
Still you must ask – which ones are the right ones for you?
That deserves a conversation. CLICK HERE to schedule that conversation. TO your success!
