The Tools I Actually Use – Plus Links to Get Bonus Access
The links below get you a unique bonus trial. Check them out!
Most leaders and creators are still doing things manually that eat up their time. And yet, we know that the smart leaders use tools to buy back their time so they can command their most precious resource! If that’s you, contact me, and we can talk about ways to increase your revenue, and recapture your precious time. Meanwhile, some of the tools I use are below, and to get a sense of what kinds of work tasks you could save time on, see our article: “Stuff You’re Still Doing Manually (That AI Could Handle By Lunch).”
Otter.ai
Capture, transcribe, and summarize meetings or calls for in person meetings. Otter can operate right from your phone and it does a good job. It records multi-speaker conversations, and generates searchable notes you can share or repurpose.
Fathom
My go-to Zoom companion. Fathom records, transcribes, and pulls smart highlights—then auto-generates action items. It’s private, elegant, and wildly efficient. And its transcriptions and analysis are best in class.
Katalyst CRM (This is Go High Level but with extras)
More than a CRM—Katalyst helps you automate client communications, follow-up, and even AI-enhanced outreach, all in one sleek interface.
Wordly
Live AI-powered translation and subtitles for multilingual meetings, conferences, or webinars. Perfect for inclusive, global coaching experiences. These translations have been approved by native speakers!
ManyChat
Build intelligent, automated DMs on Instagram, Facebook, and beyond. Use this to drive leads, deliver free content, and nurture client journeys. Build intelligent, automated DMs on Instagram, Facebook, and beyond. Use this to drive leads, deliver free content, and nurture client journeys.
Course Factory
An all-in-one platform for launching professional online courses—fast. Great for coaches who want to package IP without learning complex tech. Designed and driven by instructional design experts!
BNSN (Benson)
An AI sales assistant that reaches out to your leads and follows up automatically—like cloning your best closer (without the drama).
Motion
AI calendar + task manager = life saver. Motion auto-schedules your to-dos around meetings and priorities so you always know what to do next.
Instapage
Create high-converting landing pages in minutes—no dev team required. Great for testing offers or opt-ins with drag-and-drop ease.
Descript
Edit videos like a Google Doc. Remove filler words, drop captions, change voice tone—it’s my go-to for coaching videos, reels, and podcast clips.
ElevenLabs
Ultra-realistic AI voice generation. You can create entire audio content, read-aloud summaries, or even your own synthetic voice for branded soundbites. This is excellent for entering scripts and getting instant audio.
Looka
Generate a pro logo and brand kit in minutes using AI. It’s fast, sharp, and ideal if you want polish without hiring a designer.
PandaDoc
Streamline contracts, proposals, and e-signatures. I use it for coaching agreements—easy to personalize, send, and close faster.
SaneBox
Inbox overload? SaneBox automatically filters your email so only the important stuff hits your main inbox. Magical.
Reclaim.ai
Time-blocking on steroids. Reclaim optimizes your calendar around habits, focus work, and recurring tasks—so your week runs on rails.
Warmy
Automate email warm-up for cold outreach and protect deliverability. Great for list nurturing and making sure your emails actually land.
ClickUp
My project HQ. Organize everything from marketing campaigns to SOPs to client onboarding—with automation and task views that work how you do.
n8n
My automation HQ to make all your processes sing.
